Personnel

President: 

Elected 2-3 times a year, 

– Takes care of professional concert contracts for artist/sound, – Occasionally media contracts and requisitioning the student govt to release funds from our budget; 

– Works with treasurer to propose/defend budget once a year; – Generally coordinates and keeps track of the team’s activities. 

Professional event Coordinator: 

– Publicity for professional events 2-3 times a year – Event day logistics. 

Treasurer: 

-takes care of donations for flying over and paying musicians

Office Bearer Duties 

– Proposing/defending budget once a year, – Signing off expenses – Keeping track of the budget. 

Jam group/volunteer coordinator: 

– Organizing the jam session group events (both jam sessions and other public/promotional events); 

– Helping sign up volunteers and other interested folks by tabling at Praharsha, ICEC grad student orientation and the Reitz orientations in the fall, and at our professional events; 

– Collecting volunteers for reciprocally helping for events by partner organizations. – Work with faculty adviser to increase relationships with partner organizations with shared missions 

– Obtain external sponsors who are either themselves nonprofits or are willing to give without strings attached 

Volunteer coordination: 

(1) Most of the jam sessions are on the weekend in the music building. You would call the regulars up and try to get commitments so that they attend. Other irregulars show up without notice so someone has to be there. I usually get there a bit 2 / 4 

Office Bearer Duties 

late (15 min or so), so you would have to be on time. 

(2) The concerts for which we need you to do this: get volunteers to commit for publicity prior to the concert, and for concert day arrangements (and where you sign up interested folks). Concerts are usually on Fridays, sometimes Thursdays. We will usually set up around 4:30pm — but if you can get folks to commit to be there, you yourself need not be there. 

(3) Tabling: the goal is to sign up interested people onto our listserv, get the word out that we exist so that interested musicians and afficionados find their way to us, and volunteer to help our mission. Tabling is done at (a) our own concerts (b) partner organization events such as Praharsha, ICEC etc. (c) UF new student orientation events, which the president will hear about and let you know (usually early in the fall). 

(a) and (b) are on weekends. Again, for (c), you don’t need to personally show up, as long as you can get others to commit to show up. 

(4) Partner organizations like ICEC sometimes have events (usually again on weekends) when they need volunteers. They will ask spicmacay. These are all on weekends. You would send out a call and try to get volunteers to commit. 

(spicmacay charter does not permit advertisement of commercial organizations); 

Listserv/website manager and Historian: 

– Updates and maintains listserv and website, – Announces and archives ALL events (both professional as well as jam session events), – Actively commissions and collects useful information about what happened at an event, posters/photos/videos and posts them on the website, facebook etc. 

Faculty adviser:  Meera Sitharam

– Provides continuity from team to team, keeps oversight of team’s activities along with president, and generally takes up slack and manages crises 

– Gets consensus from the team and the general community as to which artists to invite for professional events 

– Negotiates with artists as to price/date/travel arrangements before handing the interaction over to the president 

– Sets up auditorium – Finds hosts and transportation for artists if necessary – Moderates jam sessions, and makes contact with community venues that are interested in 

jam group events to promote indian classical music – General liaison to partner organizations (including cosponsors) and the community.